Commission Minutes – February 12 – February 16, 2024
MONDAY, FEBRUARY 12, 2024
9:30 AM CONVENE
PRESENT: Steve Baldwin, Chairman; Roy Rost, Member; Megan Slagter, Recording Secretary
ABSENT: Kevin Braun, Member
FALLON COUNTY COURTHOUSE
The Pledge of Allegiance was held in the Commissioner’s Office to start off the week.
9:30 AM AGENDA/NON-AGENDA ITEMS – PUBLIC COMMENT
No one appeared for Public Comment.
9:55 AM Mark Sieler, Road Foreman joined the meeting.
9:57 AM ROAD/SHOP UPDATES / Carl Overland, Shop Mechanic
Plowed snow and continued to haul scoria. Currently repairing one of the snowplows. Reported on maintenance for other County vehicles. Discussed selling options for the cemetery tractor.
10:11 AM Chairman Baldwin ended the discussion.
10:28 AM Mark Sieler, Road Foreman joined the meeting
10:30 AM PROJECT UPDATES/ Shannon Hewson, Brosz Engineering; Rich Menger, Sanitarian, Wade Sikorski
Discussed improvements required for Sikorski’s road before County can approve the easement.
10:45 AM Wade Sikorski and Mark Sieler left the meeting.
GIS road mapping project predicted to be done in May. Commissioner Baldwin asked about the Little East Road damage. Frost thawing led to the road needing paved in failed sections. Bergstrom Hill Road permit application is currently under review. Discussed golf course irrigation pond drainage. 6th Street seal quotes are still on hold. Presented a proposal for a Boundary Survey for Red Butte Grazing District fence relocation.
11:10 AM Chairman Baldwin ended the discussion.
11:10 AM GOLF COURSE SUPERINTENDENT JOB DESCRIPTION & PERMISSION TO RECRUIT GOLF COURSE SUPERINTENDENT/ Julie Straub, HRM
Reviewed job description. Discussed education, experience, and wage. Adjusted probation from six months to one year.
11:15 AM Chairman Baldwin ended the discussion.
11:15 AM DISCUSSION /DECISION TO RECALL GOLF COURSE CREW HAND/ Kevin Hill, Golf Course Superintendent; Julie Straub, HRM
Kevin Hill explained how a seasonal golf crew hand requested overtime pay. Commissioner Rost stated that he knows that overtime sometimes happens but to guarantee ten hours of overtime a week would be a problem. Discussed having the seasonal working March through May.
11:26 AM Chairman Baldwin ended the discussion.
11:45 AM PUBLIC HEALTH UPDATES/PERMISSION TO LAUNCH AN APP & TESTING FOR STREP AND INFLUENZA/ Kim Bryan, Director of Public Health; Mindi Murnion, Public Health Specialist
Did a walkthrough of the app that Public Health would like to launch.
Commissioner Rost made the motion to allow Public Health to launch Fallon County Public Health Wellness App. Commissioner Baldwin stepped down to second the motion. 2 Ayes. 0 Nays. 1 Absent (Commissioner Braun).
Discussed attending Confluence Annual Conference in Missoula, April 1st – 3rd. Kim Bryan, Mindi Murnion, and Michelle Moser will be attending. Discussed possibly closing the Public Health office on April 9th for immunization training.
12:04 PM Chairman Baldwin ended the discussion.
12:05 PM Commissioner Rost made the motion to recess. Commissioner Baldwin stepped down to second the motion. Commissioner Baldwin asked for any further discussion; being none. 2 Ayes. 0 Nays. 1 Absent (Commissioner Braun).
NOON RECESS
1:15 PM RECONVENED
PRESENT: Steve Baldwin, Chairman; Kevin Braun and Roy Rost, Members;
Megan Slagter, Recording Secretary
FALLON COUNTY COURTHOUSE
1:15 PM AGENDA/NON-AGENDA ITEMS-PUBLIC COMMENT
No one appeared for Public Comment.
1:27 PM COUNTY ATTORNEY BUSINESS SESSION/ Darcy Wassmann, County Attorney
1.TV District procedure to set up a new district/ Wayne Mangold, Plevna/Baker TV District Board Member
Wayne proposed setting up new boundaries for the Plevna and Baker TV Districts to combine them into a single TV district. Discussed creating a budget with mill levies and future operations with possible budget. The Capital Improvement Plan could be used for replacing equipment or expanding services. Discussed tower locations that could expand services. Commissioner Rost recommended showing the younger generation the value of having an antenna for Montana news and sports. The Commission asked Wayne to bring updated costs for maintaining and servicing the County to determine the new budget. Commissioner Rost asked how old the current equipment is. Wayne answered at least 15 years old.
2.Lease Agreement for scoria pit.
3.Review Fair contracts.
4.Old Exhibit Hall invite to bid.
5.Westmore Resolution.
6.Indigent Burial Policy.
7.Language on gate permit.
No further discussion for items 2-7 at this time.
2:16 PM Chairman Baldwin ended the discussion.
2:16 PM IT UPDATES / Josh Lewis, System Administrator
Discussed recent power outages and setting up procedures for the backup generator with other departments. Reported on battery backups that failed during the outages. Josh spoke with Melissa Rost, Museum Curator about features she wanted included on the Museum alarm system, currently waiting for updated agreement. Updated on phones having connection issues.
2:31 PM Chairman Baldwin ended the discussion.
2:34 PM FALLON COUNTY AMBULANCE SERVICE INC./501(c)3 TO TRANSFER ASSETS & VOTE TO DISSOLVE / Debbie Wyrick, Deputy Clerk & Recorder
Commissioner Baldwin opened the meeting for Fallon County Ambulance Service Inc. 501(c)3 Non-Profit.
Commissioner Rost made a motion to transfer the 2005 Ford F450 Ambulance to Prairie County. Commissioner Baldwin stepped down to second the motion. Commissioner Baldwin asked for any further discussion; being none. 2 Ayes. 0 Nays. 1 Absent. (Commissioner Braun)
Commissioner Rost made a motion to officially dissolve Fallon County Service Inc./501(c)3 Non-Profit. Commissioner Baldwin stepped down to second the motion. Commissioner Baldwin asked for any further discussion; being none. 2 Ayes. 0 Nays. 1 Absent. (Commissioner Braun)
3:00 PM Chairman Baldwin ended the discussion.
3:00 PM COMMISSION WORK SESSION
1.Approve February 5th – February 9th, 2024 Commission Minutes/Closed Session Minutes
Commissioner Rost made the motion to approve February 5th – February 9th, 2024 Minutes. Commissioner Baldwin stepped down to second the motion. Commissioner Baldwin asked for any further discussion; being none. 2 Ayes. 0 Nays. 1 Absent. (Commissioner Braun)
Commissioner Rost made the motion to approve the Closed Personnel Commission Proceedings. Commissioner Baldwin stepped down to second the motion. Commissioner Baldwin asked for any further discussion; being none. 2 Ayes. 0 Nays. 1 Absent. (Commissioner Braun)
2.Executive/Action Items:
a.Approve Mountain Alarm Commercial Alarm System Agreement for the Museum.
Have not received updated agreement.
b.Approve Task Order for Immunization Services
Chairman Baldwin signed the Task Order.
c.Approve Memorandum of Agreement for STD Clinics and Support of On-Site Rapid Testing
Commissioner Rost made the motion to approve the Memorandum of Agreement for STD Clinics and Support of On-Site Rapid Testing. Commissioner Baldwin stepped down to second the motion. Commissioner Baldwin asked for any further discussion; being none. 2 Ayes. 0 Nays. 1 Absent. (Commissioner Braun)
3.Old Business as needed
4.Approve Fair Contracts (as needed)
5.Appointments/Resignations to various boards (as needed)
6.Review & Approve Approach/Encroachment/Gate permits (as needed)
7.Review Board Minutes/Agendas (Boards other than Commission)
8.Review Department/Office reports/sign journal vouchers (as needed)
9.Emails/Correspondence
4:00 PM CLOSED SESSION – LITIGATION/ Darcy Wassmann, County Attorney; Julie Straub, HRM
Commissioner Rost made a motion to go into Closed Session – Litigation Lisa Mitchell and Fallon County Claim filed with the Department of Labor. Commissioner Braun seconded the motion. Commissioner Baldwin asked for any further discussion; being none. 3 Ayes. 0 Nays.
5:32 PM Commissioner Braun made the motion come out of Closed Session. Commissioner Rost seconded the motion. Commissioner Baldwin asked for any further discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.
Decision:
Commissioner Rost made a motion to negotiate the terms of the Confidential Rule 408 Settlement Communication made by Lisa Mitchell. Commissioner Braun seconded the motion. Commissioner Baldwin asked for any further discussion; being none. 3 Ayes. 0 Nay. The motion carried unanimously.
5:35 PM Chairman Baldwin ended the discussion.
5:38 PM Commissioner Braun made the motion to adjourn. Commissioner Rost seconded the motion. Commissioner Baldwin asked for any further discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.
ADJOURN
s/ Steve Baldwin, Chairman
s/ Megan Slagter, Recording Secretary
ATTEST:
s/ Brenda J. Wood, Clerk and Recorder
