Commission Minutes – August 7 – August 11, 2023
9:10 AM CONVENE
PRESENT: Steve Baldwin, Chairman; Kevin Braun and Roy Rost, Members; Brenda Wood, Clerk and Recorder
FALLON COUNTY COURTHOUSE
The Pledge of Allegiance was held in the Commissioner’s Office to start off the week.
9:00 AM AGENDA/NON-AGENDA ITEMS – PUBLIC COMMENT
No one appeared for Public Comment
9:15 AM DECISIONS REGARDING PLANNING RFP CONTENTS
A few changes were made to the RFP contents and will be sent out per the direction of the Commission.
9:30 AM APPROVE JULY, 2023 PAYROLL AND WITHOLDINGS
Commissioner Braun made the motion to approve the July, 2023 Payroll and Withholdings in the amount of $671,002.31. Commissioner Rost seconded the motion. Commissioner Baldwin asked for any other discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.
9:45 AM FAIR UPDATES/PERMISSION TO ADD INDIVIDUALS TO THE FAIRGROUNDS EQUIPMENT OPERATOR LIST/Jennefer Wheeler, Fairgrounds Manager; Debbie Wyrick, Deputy Clerk and Recorder
Discussed adding Doug Bruha to the list of Fairgrounds equipment operators. They plan to have Doug drive truck and haul dirt for the monster truck show. Debbie checked and found all pertinent requirements to drive truck were found to be current. Permission was granted by the Commission to add Doug Bruha to the list of Fairgrounds equipment operators.
Commissioner Rost made the motion to add Doug Bruha to the list of Fairgrounds equipment operators. Commissioner Braun seconded the motion. Commissioner Baldwin asked for any discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.
Fair preparation was discussed. Also discussed the type of lights in the barn currently are obsolete. Discussed being short one employee, on the grounds, for the remainder of the season. Permission granted to add another employee to her department, possibly from another department.
10:01 AM Jennefer left the meeting.
10:01 AM ROAD/SHOP UPDATES/Mitch Overn and Carl Overland, Shop Mechanics
Road/Shop Updates/Mark was unable to attend as he was out in a blade; all blades are running today. They are waiting on other parts needed for the loader. The new loader should be here this week. The little buggy from the Fairgrounds runs great and will check to see if the landfill would want it. The golf course superintendent needs two more loads of sand, but the road department is currently busy. Currently performing equipment/vehicle maintenance for outside departments. They will find a place in the county shop yard for the building currently located at the old landfill. Discussed placing the DES signs in the same building the fleet vehicles are parked in; they will make sure Dale has a key to get in the gate. Discussed the city street project; they are pumping water from the site today.
10:11 AM Mitch and Carl left the meeting.
10:37 AM Richard Menger, Sanitarian joined.
10:38 AM PROJECT UPDATES/Shannon Hewson, Brosz Engineering
Commissioner Braun stated Mike Stark feels he has several gravel locations. The county would need to take a loader and dig some test spots, run some samples and then decide when or if to proceed with the permitting process.
1.Discuss/Decision gravel pile measurement/Shannon stated they have a drone flying the area this morning
2.Discuss/Decision/Award parking lot quote(s)/$45,000/Shannon will be meeting with David Espeland, CEO-FMC to discuss coordinating parking lots and fuel tank maintenance.
Commissioner Braun made the motion to approve the quote received from Top Gun in the amount of $45,000 to sealcoat and stripe the PV/FMC parking lots. Commissioner Rost seconded the motion. Commissioner Baldwin asked for any discussion. Commissioner Rost asked what the completion date should be. Shannon told the contractors the job had to be completed this year but needs to be done before September 30th. Commissioner Baldwin asked if there was further discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.
3.Updates/Shannon delivered the wetland delineation report for Bergstrom Hill Road; we are still waiting on the cultural report for this road. The delineation report determined there were a few wetlands documented and four drainages. Shannon will need to further review this and will overlay the maps Brosz has to see how many acres will be disturbed. The group discussed possible mitigation. Baker Lake Wetland Mitigation-Tom with Geum Consulting will be here to complete the year-five inspection and report to the EPA. Tom’s evaluation will include the Afrank property. The Thielen Access report is not complete as of this time.
11:12 AM Shannon left the meeting.
11:12AM DISCUSS/DECISION/AWARD CONCRETE QUOTES FOR COUNTY PROJECTS
Commissioner Rost made the motion to approve the concrete quotes from Franks Arc’s and Sparks as discussed previously. Commissioner Braun seconded the motion. Commissioner Baldwin asked for any discussion. Commissioner Braun will contact Frank to see if he can complete the Clerk & Recorder vault this winter. Commissioner Baldwin asked for further discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.
11:15AM PERMISSION TO HIRE LIBRARY TECHNICIAN/Beth Meggers, Director of Library Services; Julie Straub, HRM
Julie stated they would like permission to hire Jasmine Erickson for the Library Technician position.
Commissioner Braun made the motion to hire Jasmine Erickson for the Library Technician position. Commissioner Rost seconded the motion. Commissioner Baldwin asked for any discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.
11:16 AM Julie left the meeting.
11:16 AM LIBRARY UPDATES/Beth Meggers, Director of Library Services
UPDATES/The summer reading program is over, and they had a great turnout. The Stem van was here and had a very good turnout for that as well with 38 youth in attendance. The lady driving the Stem van was happy to see such a wonderful turnout since the other communities were not as well attended. The library roof was leaking and seems to have stopped after repairs were made Saturday.
11:20 AM Beth left the meeting.
11:45 AM REVIEW/DISCUSS/APPROVE DIS TECHNOLOGY AGREEMENT/APPROVE RADIO QUOTES/Trenton Harbaugh, Sheriff/Coroner
DIS Technology Agreement-Trenton would like to keep the DIS Technology agreement current. They can work remotely with our IT. The cost is broken down between Sheriff’s Office/Dispatch and the Baker Police Department. Commissioner Braun asked to have the termination clause changed so we are able to terminate with or without cause.
Radios quote-The total is $28,508.76 for four (4) radios. Trent will pass down their Sheriff Office radios to his Detention Officers. The programming cost for the radios will be $320.00. Trenton feels the new radios should last at least ten (10) years. The Commission approved them to be paid with ARPA funding.
Commissioner Rost made the motion to approve the agreement with DIS with the termination clause correction, “terminate with or without cause”. Commissioner Braun seconded the motion. Commissioner Baldwin asked for any discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.
12:03 PM Trenton left the meeting.
12:04 PM Commissioner Braun made the motion to recess. Commissioner Rost seconded the motion.
Commissioner Baldwin asked for any other discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.
NOON RECESS
PRESENT: Steve Baldwin, Chairman; Kevin Braun and Roy Rost, Members; Brenda Wood, Clerk and Recorder
FALLON COUNTY COURTHOUSE
1:10 PM Marty Asay, Randy Ketterling, Brock Collins, Members of the Public joined.
1:15 PM AGENDA/NON-AGENDA ITEMS – PUBLIC COMMENT
No one appeared for Public Comment. (The above did not appear for Public Comment).
1:30 PM GOLF COURSE UPDATES/MAINTENANCE DECISIONS AS NEEDED/Kevin Hill, Golf Course Superintendent; Doug Varner, Seasonal Lead Crew Hand; Marty Asay, Randy Ketterling, Brock Collins, Members of the Public
UPDATES/Sand-They would like to purchase 25 to 30 tons of sand for fall seeding. The sand they have now has too much rock in it. When Kevin H contacted the road department, they told him they could not go pick it up. The Commission will visit with the road department, so we don’t have to pay freight. They are still having issues with the pumps; it is felt it is due to the algae. The algae chemical, ordered by the Sanitarian, should arrive today. Discussed building some type of platform (dock) they can walk on to clean the pond. They feel they have replaced 70 sprinkler heads; they have ordered approximately 28 additional sprinkler heads. They still need to get the pump and internet issues repaired. They plan to start seeding the greens August 15th, using the new drill. If they do not pick it up, it can be delivered. Discussed upcoming tournaments because they would like a definitive plan for seeding this fall.
The school would like to use the golf course for cross-country meets, September 16th and October 14th. They do not use the greens for those meets; the Commission is fine with that. They feel it would not be beneficial to seed after September 1st; discussed moving the member/guest tournament to the 26th and 27th to accommodate the seeding time frame.
1:55 PM Richard Menger, Sanitarian stepped in to inform the Commission, the pond chemical arrived, and he was going to apply it as directed.
The road department will go get 25 tons of sand tomorrow. As of August 28th, they will operate on temporary greens. Randy stated he could pick up the drill while he is in Billings. Thank you, Randy.
2:04 PM Kevin H, Doug, Randy, Marty and Brock left the meeting.
2:05 PM COUNTY EXTENSION UPDATES/Amanda Williams, Extension Agent
UPDATES/Shooting sports are ongoing; discussed weed and range tours attended. Amanda was a cat judge for small animal judging; the scale has been certified; they were round robin judges at the Dawson County fair. They set up the Carter County fair last weekend; will set up the ice cream machine on the 9th; the Carter County fair will be the 10-13th. Will set up the food booth for the Fallon County Fair on the 14th. The Fallon County fair is the 15th-20th; will tear down the food booth on the 21st and tear down the barn on the 22nd. Completed her retention; discussed upcoming travel and training.
Kodie is planning on doing Cloverbuds on Mondays/January – May, 2024. Since there are several Monday holidays, would she have permission to work the holiday, rather than flexing hours. The Commission prefers they change the dates for those meetings or flex the hours as that is what they have other departments do.
2:15 PM Amanda left the meeting.
2:30 PM COUNCIL ON AGING UPDATES/Carla Brown, Council on Aging Director
UPDATES/Carla was reminded recently by something a client had said to a department employee and reiterated to the Commission how important the aging programs are to the Community. Carla thanked the Commission for their support; it is very much appreciated. Carla had discussed designated loading and unloading zones for the buses; Carla also spoke with the City of Baker regarding her questions. Discussed the difference between the county parking lots and the city streets. The Commission can visit with the City of Baker regarding a solution to this issue. Discussion regarding residents parking in the north and south parking lots rather than the city street due to snow removal needs, etc. There have been issues loading and unloading seniors on the buses safely. The Baker Senior Center purchased a copyright license, so they have the ability to show movies; this also covers the video exercise classes. Carla stated card playing has gone away, they used to have big crowds for that, and it no longer happens. The new meal containers have been well received and the meals stay warmer; Carla needs to find a different way to carry them. The Miles City and Billings trips, through the transportation program is a very useful program. Discussed the possibility the vehicle shared with another department no longer being shared. Carla stated the Council on Aging currently pays for 90 percent of the fuel. Carla has been tracking the amount of fuel they put in the vehicle and the hours used; the Council on Aging pays for more fuel than the usage breakdown. Discussed scheduling a meeting with the Senior groups regarding ownership of the Senior buildings.
2:42 PM Carla left the meeting.
2:42 PM Richard Menger, Sanitarian joined.
Rich will be putting the chemicals in the golf course pond tomorrow morning. Rich feels the pond needs 2 aerators for balance, the more oxygen, the less muck you will have.
2:44 PM Rich left.
3:00 PM COMMISSION WORK SESSION
The Commission reviewed revenues received, reports, emails and other correspondence, board minutes and agendas.
1.Old Business (as needed)
a.Moving Wells Fargo Trust to Bank of Baker (any decisions needed)
Alternatives were given by Wells Fargo Bank, some correspondence received, not much forward motion.
b.Hospital basement maintenance (any decisions needed)
No further decisions have been made as of this time.
c.Review/Discuss EMS billing practices/rates
No further discussion at this time.
d.Approval of Fair Contracts (as needed)
Signed a contract for Montex for the Jumbotron.
e.Review/Discuss/Decision Ambulance bid/process to purchase
Reviewed information received from the Auditor and waiting for the County Attorney’s opinion.
f.Approve/Sign Chamber/Fallon County MOU for Recreation Services
Not complete yet.
g.Approve/Sign Peaks Planning Agreement
Not complete yet.
h.Approve/Sign Food Forest Agreement
Not complete yet.
2.E-mails/Correspondence
3.Review& Approve Encroachment Permits (as needed)
4.Review Board Minutes/Agendas (Boards other than Commission)
5.Review Department/office reports/sign journal vouchers (as needed)
6.Executive/Action items:
a.Adopt FY24 Salary Resolution
Commissioner Braun made the motion to adopt the FY24 Salary Resolution #1110 after receiving final information from the DOJ in regard to the County Attorney’s salaries. Commissioner Rost stated, although he did not vote in favor of the COLA given to elected officials at that time, he would second the motion to adopt the resolution. Commissioner Baldwin asked for any further discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.
b.Review Lakeshore Regulations
The Commission reviewed and discussed the Lakeshore Regulations.
c.Letter of Support/Appointment to Visit SE MT Board of Directors
Commissioner’s Baldwin and Braun signed the letter of support stating they approve Melissa Rost to be on the Visit SE MT Board of Directors. Commissioner Rost abstained from signing.
d.Approve Syntech Fuelmaster Fuel Management System Agreement
The Commission approved the Syntech Fuelmaster Fuel Management system agreement. Commissioner Baldwin signed as the chairman.
e.Sign letter of Approval for the Red Butte Campground Minor Subdivision Plan
The Commission signed the approval letter for the Red Butte Campground Minor Subdivision Plan.
f.Sign FY24 Extension Services Agreement between MSU and Fallon County
Commissioner Braun made the motion to sign the FY24 Extension Services Agreement between MSU and Fallon County. Commissioner Rost seconded the motion. Commissioner Baldwin asked for any discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.
g.Sign CDPHP (Chronic Disease Program) Task Order/Agreement between Richland Co Health Department & Fallon County Health Department
Commissioner Rost made the motion to approve the task order agreement between Richland Co Health Department & Fallon County Health Department for the Chronic Disease Program. Commissioner Braun seconded the motion. Commissioner Baldwin asked for any discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.
3:45 PM JUNE, 2023 END OF MONTH CLAIMS APPROVALS
Commissioner Rost made the motion to approve the July, 2023 end of month claims in the amount of $674,747.43. Commissioner Braun seconded the motion. Commissioner Baldwin asked for any discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.
4:08 PM COMMISSIONER MINUTES APPROVAL FOR JULY 31 – AUGUST 4, 2023
Commissioner Braun made the motion to approve the July 31 – August 4, 2023, minutes. Commissioner Rost seconded the motion. Commissioner Baldwin asked for any discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.
4:10 PM Commissioner Rost made the motion to recess. Commissioner Braun seconded the motion. Commissioner Baldwin asked for any other discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.
RECESS
TUESDAY, AUGUST 8, 2023
1:15 PM CONVENE
PRESENT: Steve Baldwin, Chairman; Kevin Braun and Roy Rost, Members; Brenda Wood, Clerk and Recorder
FALLON COUNTY COURTHOUSE
1:15 PM AGENDA/NON-AGENDA ITEMS – PUBLIC COMMENT
No one appeared for Public comment.
1:30 PM SMART AND EMEDA UPDATES/Vaughn Zenko, SMART Executive Director and EMEDA Executive Director
SMART UPDATES/Vaugn presented the financials for SMART. They are chugging along on the visitor center. Vaughn is in hopes the Pocket Park contractor arrives by the end of the week or the first part of next week. Razor’s Edge out of North Dakota will do most of the work. Vaughn had hoped this could be done by a local contractor, in following grant guidelines pertaining to the bid process, that did not happen. However, Josie Madler will be helping with plant selections, etc. and locals will be building the planters. The roof grant was received from the state; they were granted permission to use the same contractor already working on the visitor center, for the roof. Discussed the next tranche of funding from Grid United would be in November; SMART can underwrite grants to Grid United for anyone. There are plans for the Community Theatre to put on “The Christmas Carol” in November and December. Discussed an event called “Pizza-puzzles and pints” that will be held at the Old School Brew Pub. They are custom puzzles depicting Baker, you have to complete a puzzle, drinks and pizza within a certain time frame to win a prize. They have a couple of other fund raisers in the works. Discussed Vaughn announcing school sports announcing through the Bank of Baker.
EMEDA UPDATES/The agreement between Fallon County and EMEDA should be completed soon. EMEDA plans to submit a new resolution to go to the public and ask for mills for the Childcare Project. Head Start still plans to be set up and ready by the end of September. Head Start and Childcare Facilities will be located on the same land, (donated by the Marty Nelson Family). Vaughn will be speaking at an event in Fairmont Hot Springs and in Philipsburg regarding childcare. They paid out three new advertising grants and two new Façade grants (Bowling Alley and J & A).
1:53 PM Vaughn left the meeting.
2:00 PM CHAMBER/RECREATION UPDATES/DECISION REGARDING LAND USAGE FOR STORAGE CONTAINER & ENCLOSED TRAILER/Melissa Higbee, Chamber Executive Director; Alissa Miller, Chamber-Board President
UPDATES/Crazy days and Crazy Nights went over well. They are still working on the local bed tax for motels but has mostly been working on Recreation Department items.
PERMISSION/Discussed land for the container and trailer they have plans to purchase. They would like permission to place their connex box by the Museum connex box, which is in the county road department yard. The connex box would be used to store Recreation Department items only. They contacted the school and it did not sound like they wanted to donate land for the connex box. The Commission will discuss further and have some discussions with other local entities. Discussed the MOU for the Chamber/Recreation Department and Fallon County. The deficit through the end of 2023 is projected to be $16,100. The Commission wants them to be self-sufficient; however, agreed to budget $16,100 to assist the Rec Department. Alissa stated they want to be self-sufficient, by not relying on the county and will continue to seek donations and fund raising.
2:23 PM Melissa and Alissa left the meeting.
2:30 PM EMPLOYEE ASSISTANCE PROGRAM PRESENATION TO THE COMMISSION/Julie M. Straub, HRM
2:48 PM Julie left the presentation.
2:48 PM PERMISSION TO EXTEND BEST PRACTICE MEDICINE AGREEMENT/Brittany Renner, EMS Program Manager
Commission and Brittany discussed response time pertaining to a concerned citizen’s call for their family member. Discussed renewing the Best Practice Medicine agreement for another 90 days. Brittany is fairly certain, after that extension, they will no longer be needed. The Commission will have this placed on the agenda for a decision. Brittany would like to have the new EMT’s complete a 6-month probation period; the EMT’s actual experience hours and actual run time will vary for everyone due to many factors. Graduation for the new EMT’s will be held Thursday at 6:00 PM at Iron Horse Park gazebo; the Commission is invited to attend.
3:03 PM Brittany left the meeting.
3:15 PM DICUSS/DECISIONS LAKESHORE PERMIT PROCESS/FEES/STORAGE OF PERMITS/LOCATE PAST PERMITS/PLANNING DEPARTMENT FEES/Cindy Irgens, Recording Clerk
After recent approval of a recent lakeshore permit, questions arose regarding the other permits issued, where are they stored, should they be stored and recorded in the Clerk and Recorder’s office? We have no idea if the fees were collected for the lakeshore permits, per the fee schedule. Some permits found were numbered, some were not, not all signatures were included on all of the permits. Discussed the lakeshore regulations and further discussion that will be needed.
3:45 PM Cindy left the meeting.
3:46 PM Kimberly Jensen, AP Clerk joined.
Commissioner Baldwin received a phone call from a concerned citizen regarding ticket sales advertised at one price but paying more than that for a cash sale. The Commission earlier discussed the purchaser of the tickets needed to be reimbursed for all extra fees, whether you were cash or credit card customer. The Commission had no knowledge of the fees that were being assessed. Kimberly met to discuss the message that will be put on the county web page and Facebook. The Commission made some modifications to the message and approved, with modifications. Kimberly and Jennefer Wheeler, Fairgrounds Manager will work out the logistics and ticket purchasers will be reimbursed through the claims process.
3:57 PM Kimberly left the meeting.
3:58 PM COUNTY SOCIAL MEDIA/DISCUSSION/DECISIONS FOR POLICY/Julie Straub, HRM; Josh Lewis, System Administrator
This meeting will be rescheduled.
4:23 PM WEED DEPARTMENT UPDATES/Sara Berger, Weed Control Coordinator
UPDATES/The crew has about six (6) landowner properties to complete. It has been too wet to complete the DNRC and BLM land so have not gotten to those areas; they will complete that work after the landowners spraying is complete. The county road right of ways have been completed. Sara will have Sienna to help in the mornings but soon the others will be in school. Sara has fall MWCA training on October 16th & 17th; there is a retreat she will attend in September. The Weed Board meeting will be held next week; they have received a lot of weed management plans from landowners. The weed crew has sold quite a bit of weed chemical to landowners this year. Spray Days will be held the end of October.
4:30 PM Sara left the meeting.
4:30 PM Kimberly Jensen, AP Clerk rejoined.
Presented the updated notice for the web page and Facebook. The Commission approved this to be sent out.
4:38 PM Kimberly left the meeting.
4:41 PM Commissioner Rost made the motion to recess. Commissioner Braun seconded the motion. Commissioner Baldwin asked for any other discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.
RECESS
WEDNESDAY, AUGUST 9, 2023
9:15 AM CONVENE
PRESENT: Steve Baldwin, Chairman; Kevin Braun and Roy Rost Members; Brenda Wood, Clerk and Recorder
FALLON COUNTY COURTHOUSE
9:45 AM AGENDA/NON-AGENDA ITEMS PUBLIC COMMENT
No one appeared for Public Comment.
10:00 AM FMC UPDATES/David Espeland, CEO; Marjorie Losing, CFO
UPDATES/Marjorie presented the preliminary June financials.
Discussed equipment needs and asked permission to purchase an ice machine with mill levy funding.
Commissioner Rost made the motion to purchase an ice machine using mill levy funds. Commissioner Braun seconded the motion. Commissioner Baldwin asked for any discussion. Commissioner Rost asked if they would dispose of the ice machine. It was agreed the ice machine is not operational so will be disposed of and not stored or saved for auction. Commissioner Baldwin asked for further discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.
They will also bet getting quotes for a dishwasher and will bring that in for permission to purchase, using mill levy funds. Discussed a leak in the kitchen area; Hospital maintenance went up on the roof and found 2 slits in the membrane. David had some patching material; he had maintenance repair the leak with that, and it appears to have repaired the leak. Discussed the last time that roof was completed was after the hailstorm. The power outage was discovered to have failed due to the load on MDU’s system. The issue at the Hospital was found to be a fuse; they will be ordering more fuses to have on hand. This incident happened during the generator test; redirecting energy was discussed. Some lights were out, some were not, some outlets worked, some did not (all located within the same office). If a generator is able to handle the entire Hospital, find out why it is not handled that way. They had no air conditioning/ventilation during the incident. David discussed having problems with the generator maintenance company as well as the heating, cooling and ventilation maintenance company. The Commission and David discussed possibly looking into other companies. Allied (HVAC company) stated they have an employee that will be living in Wibaux and would be able to service Southeast Montana. The upgrades they are currently working on include ventilation, possibly Allied would be able to be utilized, will need further discussion if the plan is to move to different contractors. Discussed a Parkview Apartment tenant having issues with Direct TV; David is assisting with this. The fuel tank repair has not been completed; the contractor has not made it to Baker yet. Shannon, Brosz Engineering will be here tomorrow to meet with David to discuss the fuel tank and parking lot repairs.
11:04 AM David and Marjorie left the meeting.
11:04 AM COURTHOUSE MAINTENANCE ISSUES/Lynda Herbst, Inside Custodian Supervisor
Maintenance Issues/Discussed issues with various maintenance companies such as MTI, TKE, Johnson Controls. Commissioner Braun visited with Mike Menger, Mikes Plumbing regarding the heating system valves; Mike feels he could change them out fairly inexpensively. Lynda received a quote from Allied to change out the valves and stated he would also need a plumber such as Star Service to do some of the work. Lynda stated the Air Conditioner has been running correctly, however the temperatures are 20 degrees cooler than it was when the AC was not operating correctly. Lynda ordered parts for the compressor; MTI will come and install them. Discussed the work that needs to be completed in the library after the water damage. Lynda will contact some contractors for quotes. Discussed getting a meeting together with TKE and Johnson Controls to get the work scheduled for the Courthouse Elevator Fire call system. Hopefully the Commission can get the task scheduled because no one else has had any luck. Discussed recent issues with handicap access doors. Outside Maintenance fixed it so all those doors will stay open longer.
11:20 AM Lynda left the meeting.
11:21 AM Kimberly Jensen, AP Clerk joined.
Kimberly updated the Commission on the process that will be taken to reimburse individuals for the extra fees charged for Fair ticket purchases. Reports were provided to Kimberly by the Fairgrounds Manager, and they have a plan on how to make it work for those that do not have receipts. The Commission was appreciative.
11:30 AM Kimberly left the meeting.
11:30 AM PUBLIC HEALTH DEPARTMENT UPDATES/Kim Bryan, Director of Public Health
UPDATES/The kids carnival at the lake went well; they got everyone vaccinated. They were excited to be asked to come back and present some education classes for youth at the Plevna School. They will hold fall and spring sessions. They are scheduling and making plans for flu shot events. Kim is not sure Fallon County will receive any funding for the lead screening due to limited funds; this may be put on the back burner. They are going to make a monthly calendar with Health Department scheduled events to be placed on the website, etc. They have scheduled the Health Board meeting August 30th from Noon to 3PM and would like all Commissioner’s to attend; Commissioner Rost will be out of town. Discussed the Mental Health intern, located at Public Health, is also able to see patients. Michelle Moser, Public Health RN will have a booth at the Fair for tobacco education and will have to meet with the Commission for quarterly updates to fulfill her deliverables. Wibaux County wants to partner with Fallon and Carter Counties for credible minds, this is a mental health opportunity for the entire county. This may cost approximately $1,000 per year, Mindi Murnion, Public Health Specialist is still researching that. Kim has been invited to attend the RISE Women and Health Care convention in San Diego December 12th and 13th. Kim is uncertain if she will attend.
11:48 AM Kim left the meeting.
11:48 AM Commissioner Braun made the motion to recess. Commissioner Rost seconded the motion. Commissioner Baldwin asked for any discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.
NOON RECESS
PRESENT: Steve Baldwin, Chairman; Kevin Braun, Members; Brenda Wood, Clerk and Recorder
ABSENT: Roy Rost, Member
FALLON COUNTY COURTHOUSE
1:15 PM AGENDA/NON-AGENDA ITEMS PUBLIC COMMENT
No one appeared for Public Comment.
1:30 PM COUNTY ATTORNEY BUSINESS SESSION/Darcy Wassmann, County Attorney
1.Discuss-Decision/Approve/Sign Chamber/Fallon County MOU for Recreation Services
Darcy found the Port Authority would be able to accept the funding to assist with Recreation Services per 7-14-1104 and 1105, MCA. The Commission will visit with both the Port Authority and the Chamber regarding this option.
2.Discuss-Decision/Approve/Sign Peaks Planning Agreement
Darcy will contact the contractor and see if he will change the agreement to include incremental billing.
3.Discuss/Decision-Recordability of Custer County transfer documents/Cindy Irgens, Recording Clerk
Darcy discussed documents found that had not been placed of record. They were not notarized but were witnessed. Darcy feels they can be filed for record but not Book and Paged due to lack of notary.
4.Coral Creek Landfill Trust Account Discussion/Decision
Darcy will read the most current information and further discuss the best option available to the County.
5.Approve/Sign Food Forest Agreement
Darcy will take this back to the office and make some revisions and send it back to the Clerk and Recorder so it can be placed on the agenda for signatures.
6.Review/Discuss/Decision Ambulance bid/other purchase process
Darcy feels the county will need to go to bid but will further research other options. If the state has a company they have already vetted, it may be an option to use the State’s bid.
7.Any other County business
None at this time.
2:40 PM Darcy left the meeting.
2:41 PM Commissioner Braun made the motion to adjourn. Commissioner Baldwin seconded the motion. Commissioner Baldwin asked for any other discussion; being none. 3 Ayes. 0 Nays. 1 Absent. (Commissioner Rost). The motion carried.
ADJOURN
ATTEST:
s/Steve Baldwin, Chairman
s/Brenda J. Wood, Clerk and Recorder
