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Commission Minutes

Commission Minutes

MONDAY, APRIL 19, 2021

9:30 AM CONVENE

PRESENT: Roy Rost, Chairman; Steve Baldwin, Kevin Braun, Members; Kelsey DuCharme, Recording Secretary

FALLON COUNTY COURTHOUSE

9:30 AM The Pledge of Allegiance was held in the Commissioner’s Office to start off the week. PUBLIC COMMENT –AGENDA/NON-AGENDA ITEMS

9:37 AM Shyla Hadley, Fairgrounds Manager joined the meeting.

Exhibit Hall Issues- During a recent event at the Fairgrounds, a sink was broken in one of the bathrooms. It is believed that the brackets to the sink were broken before the event took place. The renters will need to fill out the property damage form, per County policy. The Commission does not believe that the renters should be held accountable for the sink, as it is normal wear and tear. The big commercial refrigerator is acting up. Lane Straub is going to come look at it today.

9:46 AM Shyla left the meeting.

Commissioner Baldwin made the motion to approve the minutes from April 12-16, 2021, as presented. Commissioner Braun seconded the motion. Commissioner Rost asked for any other discussion; being none. 2

Ayes. 0 Nays. 1 Abstain (Commissioner Rost). The motion carried.

Commissioner Baldwin made the motion to approve the closed minutes from April 12, 2021, with corrections. Commissioner Braun seconded the motion. Commissioner Rost asked for any other discussion; being none. 2

Ayes. 0 Nays. 1 Abstain (Commissioner Rost). The motion carried.

9:58 AM Commissioner Baldwin left the meeting.

9:58 AM Alba Higgins, Shop Foreman joined the meeting.

10:00 AM Bobby Wiedmer, Road Superintendent joined the meeting.

Shop Updates- Alba has created a list of all Road Department and Landfill equipment. This includes the mileage/hours, vin numbers, year, make and model, etc. The list was reviewed in depth. Discussion on going out to bid for the motor graders. The Commission would like the bid opening to be held in the middle of May to allow the guaranteed buy-back date of January 1, 2022. Steel prices are expected to go up, which will affect the cost of the blades. Late clauses will need to be a part of the contract for the new blades. This will go on the agenda for next week to be put out to bid.

10:31 AM Rich Menger joined the meeting.

10:34 AM Shannon Hewson, Brosz Engineering joined the meeting.

Road Superintendent Pickup- Discussion on Bobby’s pickup. A new one is in the fiscal year 2020-2021 budget.

Commissioner Braun made the motion to allow Bobby to purchase a new pickup. Commissioner Rost seconded the motion. Commissioner Rost asked for any other discussion; being none. 2 Ayes. 0 Nays. 1 Absent (Commissioner Baldwin). The motion carried.

10:36 AM Alba left the meeting.

Ismay Bridge- Shannon has not heard anything from the Army Corps regarding the Ismay Bridge. Landowner easements and consent needed for the project were discussed.

10:49 AM Bobby left the meeting.

2021 Improvement Project- The project manual for the 2021 Improvements Project was given to the

Commission. The bid opening is May 3rd, 2021.

Parkview Renovation- The FMC parking lot is being worked on right now in correlation with the Parkview project. Brosz Engineering has been in contact with Wyrick Construction regarding the concrete. The rebar is in and the forms have been made.

Upper Lake- Youderian Construction submitted their quantities on the Upper Lake Project. Shannon is going to go look at the seeding this week.

10:53 AM Dustan Davis, IT TECH (Deputy DES); Dale Butori, DES/911 Coordinator joined the meeting.

10:56 AM Trenton Harbaugh, Sheriff; Brenda Hoeger, Dispatch Supervisor joined the meeting.

10:57 AM Shannon and Rich left the meeting.

11:00 AM Commissioner Baldwin returned to the meeting.

11:02 AM Christine Keltner, Deanna Bockness, Todd Devlin, Prairie County Commissioners; Keifer Lewis, Prairie

County Sheriff joined the meeting via teleconference.

Discussion on 911/Dispatch- Keifer Lewis, Prairie County Sheriff, explained that the purpose of this call is to discuss the 911 Dispatch services and the route that Prairie County plans to take, depending on Commission decision. He stated that he is dissatisfied with the Dispatch services being received from Fallon County. The

record management service is not what they are wanting, therefore Prairie County is also paying for another

program. The Dispatch service side does not do frequent status checks, they are not receiving call logs, etc. Sheriff Lewis explained that he has been looking into switching to a different Dispatch center and has both EMS and Fire backing him up. The Fallon County Commission agreed that cutting ties may be the correct answer. The current agreement that is on file was reviewed. A 90-day notice will need to be given from Prairie County, and make sure that in the interim, 911 calls are not dropped or missed. Commissioner Braun stated that Fallon County kicks in a substantial amount to Dispatch for all counties involved and does not see how it would be possible to find anything of cheaper cost. Sheriff Lewis stated that with the new agency they are working with, there will be no additional costs and will not be more than what was paid to Fallon County. The Prairie County Commissioners have not yet made their decision whether or not they will make this switch. Prairie County will discuss with their County Attorney to get the paperwork moving forward. The Fallon County Commission will start their process after they receive the 90-day notice. Discussion on the 911 funds received from the State.

11:24 AM The Prairie County Commissioners and Sheriff Lewis hung up the phone, therefore leaving the

meeting.

11:46 AM Dale, Dustan, Trent and Brenda left the meeting.

11:48 AM Commissioner Braun made the motion to take a noon recess. Commissioner Baldwin seconded the motion. Commissioner Rost asked for any other discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.

NOON RECESS

1:15 PM RECONVENE

PRESENT: Roy Rost, Chairman; Steve Baldwin, Kevin Braun, Members; Kelsey DuCharme, Recording Secretary

FALLON COUNTY COURTHOUSE

PUBLIC COMMENT –AGENDA/NON-AGENDA ITEMS

1:15 PM Bill Singer, Member of the Public joined the meeting.

Gravel County Road- Bill asked the Commission if it would be possible for the Road Department to gravel his County Road, which would be just between the County Road and the cattle guard. There is an easement. The Commission does not believe that should be a problem and will visit with Bobby Wiedmer, Road Superintendent. Bill believes that about 3-inches of gravel is all that would be needed.

1:16 PM Bill left the meeting.

1:28 PM Steve Zachmann, City Mayor; Kevin Dukart, City Clerk joined the meeting.

Incorporate City of Baker Clean-Up Days with County Container Site- The City would like to incorporate the City of Baker Clean-Up Days with the County Container Site. The City of Baker usually does a 2-week clean-up period each year. There are dumpsters placed at the City Shop. The City Crew must sort through the items that

are dropped off after hours and put into the wrong containers, which usually contains items that should not be dumped. Steve asked to set up Clean-Up Week for both the City and the County, where the Container Site would be open extended hours for Saturday morning until the following Sunday afternoon. The City is unsure if they

have the manpower to help run this event but would be willing to help with the costs. The Commission would like to check with the Container Site/Landfill employees and get their input. The City may need to help with placing

an employee at the site due to staffing shortages. The Commission will get back to Steve and Kevin with a

response.

1:42 PM Steve and Kevin left the meeting.

1:50 PM Dale Butori, DES/911 Coordinator joined the meeting.

2:03 PM Kimberly Jensen, AP Clerk; Brenda Wood, Clerk and Recorder joined the meeting.

Mid-Rivers Phone Line Billing- While updating the County phone list, it was found that due to a miscommunication, we have been billing a Court Room phone number as a 911 number. The line associated with the number goes to the Court Room conference phone. Since June 1st of 2017, it has been billed as a 911 number. In total, it has cost the 911 budget $1,773.04. The money needs to be transferred from the General Fund to the

911 Fund. Brenda has spoken with the auditors and will complete the transfer.

2:11 PM Dale, Brenda and Kimberly left the meeting.

2:15 PM Commissioner Rost left the meeting.

2:46 PM Brenda Wood, Clerk and Recorder; Kimberly Jensen, AP Clerk joined the meeting.

Fire Alarm/Sprinkler Discussion- Last week, the Commission discussed the fire alarm/sprinkler systems in the County. They have decided to go out to bid for all services on the sprinklers and fire alarms that are associated with Fallon County, including the Road Department, the Landfill, and the Fairgrounds. Both the Commission and the Clerk and Recorder’s Office will start working on the bid specs.

2:52 PM Brenda and Kimberly left the meeting.

2:55 PM Commissioner Rost returned to the meeting.

The Commission reviewed and approved claims for the Mid-April 2021 in the amount of $766,406.56 and they

are filed in the Clerk and Recorder’s Office.

COMMISSION WORK SESSION

The Commission reviewed, revenues received, reports, emails and other correspondence, board minutes and agendas. They also signed a County lease, as well as the Predator Control MOU Amendment.

3:45 PM Commissioner Braun made the motion to recess for the evening. Commissioner Rost seconded the motion. Commissioner Rost asked for any other discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.

EVENING RECESS

TUESDAY, APRIL 20, 2021

2:00 PM CONVENE

PRESENT: Roy Rost, Chairman; Steve Baldwin, Kevin Braun, Members; Kelsey DuCharme, Recording Secretary

FALLON COUNTY COURTHOUSE

PRESENT: Roger Meggers, Airport Manager; Craig Canfield, KLJ Engineer; Beth Kalisiak, Hunter Kalisiak, Young

Gun Construction joined the meeting.

Airport Bid Opening- Two bids were received for the Construction of the New Aviation Fueling System at the Airport.

◼   Young Gun Construction–

Base Bid Schedule 1 New Aviation Fueling System – $463,145.00

Additive Bid Schedule 1 Concrete Surfacing – $39,545.00

Additive Bid Schedule 2 Temporary Refueling Vehicles – NO BID Additive Bid Schedule 3 – 2-Year Service Agreement – $25,000.00

◼   O’Day Equipment –

Base Bid Schedule 1 New Aviation Fueling System – $780,221.00

Additive Bid Schedule 1 Concrete Surfacing – $81,902.00

Additive Bid Schedule 2 Temporary Refueling Vehicles – $54,014.00

Additive Bid Schedule 3 – 2-Year Service Agreement – $4,154.00

Craig will go through the bids and come back to the Commission next week with a recommendation.

2:10 PM Beth and Hunter left the meeting.

2:30 PM Roger and Craig left the meeting.

2:35 PM Commissioner Braun made the motion to adjourn the meeting. Commissioner Baldwin seconded the motion. Commissioner Rost asked for any other discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.

MEETING ADJOURNED

Wednesday – April 21st at 10:30 AM – Parkview Meeting at the Parkview Apartments with TW Clark and SDI

Architects. Discussing “Healing Gardens” with Karol Zachmann, FMC Employee

s/Roy Rost, Presiding Officer s/Kelsey DuCharme, Recording Clerk

ATTEST:

s/Brenda J. Wood, Clerk and Recorder