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Commission Minutes

Commission Minutes

MONDAY, FEBRUARY 8, 2021

9:30 AM CONVENE

PRESENT: Roy Rost, Chairman; Steve Baldwin, Member; Kelsey DuCharme, Recording Secretary

ABSENT: Kevin Braun, Member

FALLON COUNTY COURTHOUSE

9:30 AM The Pledge of Allegiance was held in the Commissioner’s Office to start off the week. PUBLIC COMMENT –AGENDA/NON-AGENDA ITEMS

No one appeared for public comment.

Commissioner Baldwin made the motion to approve the minutes from February 1-5, 2021, as presented. Commissioner Rost seconded the motion. Commissioner Rost asked for any other discussion; being none. 2

Ayes. 0 Nays. 1 Absent (Commissioner Braun). The motion carried.

9:59 AM Bobby Wiedmer, Road Superintendent joined the meeting.

Road Updates- The Road Crew is working in the Shop because of the cold temperatures. They are working on things that have been put off during the busy times. Discussion on the process of obtaining a CDL.

10:09 AM Bobby left the meeting.

10:30 AM Shannon Hewson, Brosz Engineering joined the meeting.

Upper Lake Project- Youderian Construction has wrapped up everything they are able to do this winter for the Upper Lake Sediment Removal project. The sediment trenches were dug out and the bottom of the Upper Lake has been cleaned out. There will be seeding work to be done in the spring. Additional fencing will need to be added, as people are still driving around the new fence. The fence is non-permittable since it will be off the dam, as the purpose is to provide protection for the slopes and the wetlands.

City Watermain Replacement Project- The pre-construction meeting will be held on Wednesday for the Watermain Replacement Project for the City. Discussion on the bonding for the project, as it is way more than expected.

Permitting Issues- The State permitting process was discussed, as the County deals with these for all projects, as well as federal permitting. There are multiple ongoing issues with each permit needed for any project. Shannon is going to write up a few paragraphs to send to the State regarding the issues.

10:57 AM Shyla Hadley, Fairgrounds Manager joined the meeting.

11:02 AM Shannon left the meeting.

Rodeo Purse Money- The Fair Board would like to hold the Extreme Broncs event during the High School Rodeo again. They are asking to add $20,000 to the purse money, which is what has been done in the past few years. It must be applied for to hold the Extreme event. It does not cost to submit an application, however there is a yearly membership fee to be included in the PRCA. Last year, the County added $11,000 for 10 events during the Fair. This year, there will not be a Friday showing, however the Fair Board would like to hold an additional PRCA event. They would ask the County to put $12,500 towards the purse money for each event. It would be

$125,000 for the Fair between the PRCA and the WPRCA.

11:10 AM Eddie Coulter, Fair Board Member joined the meeting.

The Commission would like to wait to make a decision until Commissioner Braun is able to attend. This topic will be put back on the agenda for next week.

11:13 AM Shyla and Eddie left the meeting.

11:45 AM Michael Millward, County Extension Agent joined the meeting.

Update on Extension Agent- Michael explained to the Commission that there is ongoing struggles in the Extension Office and doesn’t feel like there is any possible remediation. He has turned in his letter of resignation to Montana State University. His last working day will be February 26th. Michael plans to meet with the Carter

County Commissioners this afternoon to fill them in as well. The Commission thanked Michael for his time and dedication to Fallon County.

11:50 AM Michael left the meeting.

12:00 PM Commissioner Baldwin made the motion to take a noon recess. Commissioner Rost seconded the motion. Commissioner Rost asked for any other discussion; being none. 2 Ayes. 0 Nays. 1 Absent (Commissioner Braun). The motion carried.

NOON RECESS

1:30 PM RECONVENE

PRESENT: Roy Rost, Chairman; Steve Baldwin, Member; Kelsey DuCharme, Recording Secretary

ABSENT: Kevin Braun, Member

FALLON COUNTY COURTHOUSE

PUBLIC COMMENT –AGENDA/NON-AGENDA ITEMS

No one appeared for public comment.

1:54 PM Brenda Wood, Clerk and Recorder; Russ and Teresa Myers, A N T Cleaning Services joined the meeting.

Cleaning Contract and Supply Clarification- Teresa explained that when Kim Cuppy was the Director of Public Health, she had a verbal agreement that the cleaning supplies needed to clean Public Health would be paid for by the County. Now that new supplies were just ordered, it has surfaced new questions. There is a few extra bottles of cleaning supplies that will expire in 18 months. The Commission will check with Lynda Herbst, Inside Custodial Supervisor, to see if it can be used in the Courthouse so it will not go to waste. Once these supplies are gone, A N T will start paying for the products on their own. When the job was bid out, it was bid to purchase standard cleaning products. Now with COVID, medical grade supplies are needed. The contract pricing may need to be changed to include this. The Commission agreed.

2:02 PM Brenda, Russ and Teresa left the meeting.

COMMISSION WORK SESSION

The Commission reviewed, revenues received, reports, emails and other correspondence, board minutes and agendas.

3:04 PM Commissioner Baldwin made the motion to adjourn. Commissioner Rost seconded the motion. Commissioner Rost asked for any other discussion; being none. 2 Ayes. 0 Nays. 1 Absent (Commissioner Braun). The motion carried.

ADJOURN

s/Kelsey DuCharme, Recording Clerk

ATTEST:

s/Brenda J. Wood, Clerk and Recorder

s/Roy Rost, Presiding Officer