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Commission Minutes

Commission Minutes

9:30 AM CONVENE

PRESENT: Steve Baldwin, Presiding Officer; Kevin Braun, Member; Brenda Wood, Clerk & Recorder

ABSENT: Roy Rost, Chairman

FALLON COUNTY COURTHOUSE

The Pledge of Allegiance was held in the Commissioner’s Office to start off the week.

9:35 AM Debbie Wyrick, Deputy Clerk and Recorder joined.

Debbie met to report an accident that occurred March 25th involving the 2013 ambulance. This happened at the Glendive Medical Center in Glendive. Not a lot of damage to the ambulance but some damage to GMC building. Commission agreed to have Debbie contact GMC and the Insurance Store. The Commission will view the ambulance and report their decision to Debbie.

PUBLIC COMMENT –AGENDA/NON-AGENDA ITEMS

No one appeared for Public Comment

Commissioner Braun made the motion to approve the minutes from March 21-25, 2022, as presented. Commissioner Baldwin seconded the motion. Commissioner Baldwin asked for any other discussion; being none. 2 Ayes. 0 Nays. 1 Absent (Commissioner Rost). The motion carried.

9:59 AM Jeff Frank, Director of Landfill Operations joined.

10:00 AM Bobby Wiedmer, Road Supervisor; Mitch Overn, Shop Mechanic joined the meeting.

Shop/Road Updates- Most of the Road Department crew is at MACRS Convention.

Landfill equipment-RDO will come to look at the Landfill dozer to determine if they can repair it here or if they need to haul it to their shop. The issue was caught early, and the dozer was put out of service immediately. There are 6000 hours on this machine; Mitch recommends changing the seals on both sides, all agreed. The Road Department will take a dozer to the Landfill while this one is being repaired. Landfill Loader-John Deere has found issues with the sensors; all repairs were covered under warranty.

Road Department equipment-Additional repairs were made to the loader. They are going to try to cover this under warranty, since they have had problems with the loader since the pump was repaired; (no metal shavings were found during repairs). A few trucks are out of service (waiting for parts).

Ambulance Department-Ambulance heater pump is leaking antifreeze. If they can’t get the part right away, they will shut the system off so it can remain in service.

10:13 AM Mitch and Bobby left the meeting.

10:14 AM Jeff left the meeting.

10:30 AM Shannon Hewson, Brosz Engineering was unable to attend scheduled meeting.

10:45 AM INSURANCE ANSWER FROM 9:35 AM

The Commission viewed the 2013 Ambulance and reported damage was minimal and will not be turned into insurance.

10:55AM Mary Grube, Planning Administrative Assistant joined the meeting.

Rieger Family Transfer COS-Mary reported, the Rieger’s filed the COS with an exemption, but the

Certificate of Survey (COS) does not qualify, due to water/wastewater issues, which the Sanitarian will explain.

10:57 AM Rich Menger, Sanitarian joined the meeting.

Rich explained the wastewater issue pertaining to the Rieger, COS. There were no wastewater issues found on the surface, during his environmental assessment of the property. Rich signed the COS; with the provision his letter, be attached. The letter explains if any of the exceptions are violated, the landowners must upgrade the current wastewater system. The landowners are grandfathered in, as of this time. The water well should be at least 100 feet from the wastewater system; this is less than 100 feet from the drain field. The well log shows the depth of the water well is 600’ and the casing is in good condition.

Mary explained the exemption stated on the COS was a Family Transfer exemption which further states the remainder of an original tract, created by segregating a parcel from the tract for the purpose of transfer and the remaining 1 acre, or larger, has an individual sewage system serving a discharge source that was in existence prior to April 1993 and was approved, pursuant to local regulations when installed.

Commission Braun made the motion to accept the COS for the Rieger Family Transfer with the attached letter submitted by the Sanitarian. Commissioner Baldwin seconded the motion. Commissioner Baldwin asked for any other discussion.

Rich stated if the property is sold, that would be considered a change in conditions and the landowner would need to upgrade the wastewater system according to the governing Fallon County Regulations.

Commissioner Baldwin asked if there was further discussion; being none. 2 Ayes. 0 Nays. 1 Absent

(Commissioner Rost). The motion carried.

11:08AM Mary and Rich left the meeting.

11:08 AM Robbie Christiaens, Maintenance Supervisor joined.

Maintenance-Robbie should have the materials to repair the broken window and frame on the Iron Horse Park gazebo, around the first part of April. Discussed maintenance of equipment and preseason work. Robbie is looking for infield dirt for the baseball field. Discussion on placement of boat ramps/floating docks. Some floating docks may not be able to be placed, at this time, due to the water level.

11:12 AM Melissa Rost, joined the meeting.

11:15 AM Melissa Higbee, Chamber-Executive Director joined the meeting.

Would like to request permission to place a Library Box at Triangle Park. It was explained SMART completed a Community Boot Camp and this was one of the items mentioned people would like to see. The Commission and Robbie feel the largest question is who will be responsible for the maintenance. Melissa H and Melissa R stated the Community Boot Camp members would be responsible for maintenance and keeping an eye on it. After much discussion it was decided to possibly place one at the McClain Park (on a trial basis). Robbie suggested attaching

it to the gazebo to keep it out of the weather, hopefully there will be minimal, to-no-damage to it, and the

maintenance crew will not have to weed eat or mow around it.

Both Melissa’s will go back to a Boot Camp meeting and ask for more suggestions for placing additional Library Boxes. The Commission suggested a written Management Plan for the library boxes, (with notation the County will not be in charge of the books or the Library Boxes). Melissa H invited Robbie to attend the next City Council meeting to get permission to place a Library Box in McClain Park.

11:24 AM Melissa H. and Melissa R. left the meeting.

11:26 AM Robbie left the meeting.

COMMISSION WORK SESSION

The Commission reviewed revenues, reports, emails and other correspondence, board minutes and agendas. The Commission reviewed and signed the DNRC Waterfall Project invoice. The Commission reviewed, discussed and amended the Denbury Termination and Release of Haul Route Agreement. This will be sent back to Denbury for their review before signing.  The Commission signed a Certificate of Appreciation for Iven Felt for 30 years of Service to Fallon County. The Commission would like to Congratulate and Thank Iven for his dedication and years of service.

Commissioner Braun made the motion to remove Theresa Myers from the Wellness Committee. Commissioner

Baldwin seconded the motion. Commissioner Baldwin asked for any other discussion; being none. 2 Ayes. 0

Nays. 1 Absent (Commissioner Rost). The motion carried.

Commissioner Braun made the motion to appoint Cori Thurlow to the Wellness Committee. Commissioner

Baldwin seconded the motion. Commissioner Baldwin asked for any other discussion; being none. 2 Ayes. 0

Nays. 1 Absent (Commissioner Rost). The motion carried.

motion. Commissioner Baldwin asked for any other discussion; being none. 2 Ayes. 0 Nays. 1 Absent

(Commissioner Rost). The motion carried.

ADJOURN

s/Steve Baldwin, Presiding Officer

ATTEST:

s/Brenda J. Wood, Clerk & Recorder