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Commission Minutes

Commission Minutes

MONDAY, MARCH 14, 2022

9:30 AM CONVENE

PRESENT: Roy Rost, Chairman; Steve Baldwin, Kevin Braun, Members; Kelsey DuCharme, Recording Secretary

FALLON COUNTY COURTHOUSE

The Pledge of Allegiance was held in the Commissioner’s Office to start off the week. PUBLIC COMMENT –AGENDA/NON-AGENDA ITEMS

No one appeared for public comment.

Commissioner Braun made the motion to approve the minutes from March 7-11, 2022, with corrections. Commissioner Baldwin seconded the motion. Commissioner Rost asked for any other discussion; being none. 3

Ayes. 0 Nays. The motion carried unanimously.

10:00 AM Mitch Overn, Shop Mechanic; Mark Sieler, Road Foreman joined the meeting.

Shop/Road Updates- The Road Department is working on tires at the Shop today. They are still hauling gravel to the South Ismay Road, which should continue for the next few weeks. They plan to blade the Willard Road once the gravel hauling is complete, as the trucks have been hard on it. The snow wings were taken off the patrols last week.

10:12 AM Mitch and Mark left the meeting.

10:37 AM Shannon Hewson, Brosz Engineering joined the meeting.

Waterfall Installation Project- Shannon reviewed the pay application for the Waterfall Installation Project. He has included 60% of the mobilization, the gate valve and the manhole going into the lake. It will need to be submitted to the DNRC for the grant portion of the project.

10:49 AM Rich Menger, Sanitarian joined the meeting.

Shannon recommends paying Wyrick Construction $23,203.13 for Pay Application #1. Rich will submit a signed copy to the DNRC.

Commissioner Braun made the motion to approve Pay Application #1 for the Waterfall Installation Project for Wyrick Construction in the amount of $23,202.13. Commissioner Baldwin seconded the motion. Commissioner Rost asked for any other discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.

Box Culvert Project- All cutoff holes are now cast and ready to be installed this summer for the Ismay and Bonnievale box culverts. Diamond J Construction is hoping to get started in July. A pre-construction meeting will need to be held beforehand with the landowners.

10:45 AM Dustan Davis, IT TECH joined the meeting.

10:47 AM Rich left the meeting.

11:01 AM Shannon left the meeting.

County Website Discussion- Dustan has been working on the County website update. He presented the updates to the Commission. There will be some changes from the previous site. He is planning to build an interactive map of all recreation areas in the county. He would like to give departments and Elected Officials access to do what they want with their own page. The Commission searched through the website.

11:29 AM Kodie Olsen, 4-H Program Assistant joined the meeting.

Dustan will continue to work on it and plans to make the site live here in the next few weeks. Changes can be made to the site after it is live.

11:35 AM Kay Webb, Sarafina Cleays, Little Beaver Conservation District joined the meeting.

11:35 AM Dustan left the meeting.

Little Beaver Conservation District Storage- Little Beaver Conservation District is in need of storage. They have a rain simulator, their big drill, fabric, etc. They would prefer somewhere that is accessible to them at any time and that the equipment be inside.

11:39 AM Julie Straub, HRM joined the meeting.

They may be potentially looking into the cost of a drill cover. The Commission debated different possibilities at the Road Department. They will speak with Bobby Wiedmer, Road Superintendent.

11:45 AM Kodie, Kay and Sarafina left the meeting.

Budget Questions- Julie had questions regarding what items in the budget go towards individual departments and what is considered Inside Building Maintenance.

11:53 AM Julie left the meeting.

11:56 AM Commissioner Baldwin made the motion to take a lunch recess. Commissioner Braun seconded the motion. Commissioner Rost asked for any other discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.

NOON RECESS

1:15 PM RECONVENE

PRESENT: Roy Rost, Chairman; Steve Baldwin, Kevin Braun, Members; Kelsey DuCharme, Recording Clerk

FALLON COUNTY COURTHOUSE

PUBLIC COMMENT – AGENDA/NON-AGENDA ITEMS

No one appeared for public comment.

COMMISSION WORK SESSION

The Commission reviewed revenues, reports, emails and other correspondence, board minutes and agendas. They also signed an Encroachment Permit for Denbury. The Commission gave approval for the Chamber to submit a grant Letter of Support on behalf of the Recreation Department from the County.

Commissioner Braun made the motion to approve the Fallon County Health Board Bylaws. Commissioner Baldwin seconded the motion. Commissioner Rost asked for any other discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.

Commissioner Braun made the motion to approve the Miles City Area Fire Restriction Plan. Commissioner Baldwin seconded the motion. Commissioner Rost asked for any other discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.

Old Business-

Commissioner Baldwin made the motion to recall Ethan Gundlach for the position of Seasonal Grounds Crew Hand for the Golf Department. Commissioner Braun seconded the motion. Commissioner Rost asked for any other discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.

2:30 PM Cindy Irgens, Recording Clerk; Brenda Wood, Clerk and Recorder joined the meeting.

Approve Road Study RFP for Content- The Commission reviewed the Request for Proposal for the Content and Road Map Plat Book. No changes need to be made at this time.

Commissioner Braun made the motion to start advertising for the Road Study RFP for Content and to Request an RFP for the Road Map Plat Book. Commissioner Baldwin seconded the motion. Commissioner Rost asked for any other discussion; being none. 3 Ayes. 0 Nays. The motion carried unanimously.

2:36 PM Brenda and Cindy left the meeting.

2:45 PM Commissioner Braun made the motion to adjourn the meeting. Commissioner Baldwin seconded the motion. Commissioner Rost asked for any other discussion; being none. 3 Ayes. 0 Nays. The motion carried

unanimously.

ADJOURN

S/Kelsey DuCharme, Recording Clerk

ATTEST:

S/Brenda J. Wood, Clerk and Recorder

S/Roy Rost, Presiding Officer